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Welcome… To June’s Tax Tips & MYOB News. Working from Sri Lanka As explained in last month’s newsletter we will be based in Sri Lanka until 22nd June.  We will be working whilst away, so please email us as usual.  You can also ring us on our office number: 01422 847500 (not mobile) any time ’til 4pm each day.  This will be redirected at our expense. Simple Accounting Archives & Advice: Here is a useful archive of past newsletters with Tax tips, past tax advice and bookkeeping shortcuts: Newsletter Index. Also don’t forget our list of useful business advice links including helpsheets, business advice and forms: Business Advice. We also have a comprehensive list of third party business organisations and sources.   June 2019 · Frustrating Communication with HMRC – this month, VAT · Final Accounts – Year End Procedures · Payroll and P11Ds · AccountEdge 64 Bit Version & Upgrade Processes · June questions and answers · June key tax dates Frustrating Communication with HMRC – This month, VAT top As you know, we are always happy to communicate with HMRC on your behalf.  However we are finding contact with HMRC more and more frustrating. This month we focus on HMRC and VAT.  Here are just a sample of the problems we are having to cope with. Problem 1) There are four different sections/ helplines for VAT depending on the issue, and each have their own records and systems There are four separate postal addresses. VAT Annual Accounting helpline: 0300 322 7873 General VAT Helpline: 0300 200 3700:  Online Services helpdesk: 0300 200 3600 and now the VAT MTD section (separate postal address, no separate helpline as far as we know): Problem 2) On our agent (online) account for VAT we do not have access to as much information as you potentially have if you set up your own online business tax account (and we don’t advise that you do). For example: We cannot see any information about your VAT payment account – payments made and outstanding VAT balances. We cannot inform HMRC about a change to your business address online. Problem 3) HMRC VAT sections have become very slow sending out letters and processing changes. We requested several changes to VAT Annual Accounting year-ends this year. Two months later some are still waiting to be processed. Over the past year the Annual Accounting unit has been so slow sending out letters about Annual Accounting Instalments that clients have missed the initial instalments due. This process has now speeded up – but now automatic letters about instalments have been sent before year-end changes have been processed, causing confusion! Problem 4) Becoming your Agent for VAT You may be familiar with the ’64-8′ – HMRC Agent authorisation form.  New clients fill in their details on this paper form which we send to HMRC.  Unfortunately HMRC then take around four weeks to process the form which allows us to speak to HMRC and write to them on your behalf. In order to submit VAT and MTD returns for clients online – we have to apply for a separate online authorisation. This requires a code to be sent in the post to the client’s address – which must be relayed to us to enter online.  This can be a particular problem if the client is simultaneously changing their accountant – and their postal address.. Feedback Please!  We welcome feedback about your experiences with HMRC – just let us know by .  As already mentioned, we are always happy to contact HMRC on your behalf (assuming we are authorised as your agent).   Final Accounts – Year End Procedures top   Payroll and P11Ds top At this time of year we are busy processing a series of client account year-ends.  Many businesses have their year-ends at the end of December, or at the end of March.  The procedure that we use is given in the following chapter of our online manual: Tricks of the Trade. It gives guidance on how to prepare your books for the year end accounts to be run.  It shows the key reconciliations that we need you to perform, and the copy evidence that we try to get filed in case there are any questions about the company affairs.  We are keen on records to evidence the company value in case there is a sale.  We are also preparing in advance for the possibility that the HMRC pick your company for one of their random checks. As most of our clients use Accountedge  the following year-end guides may also be useful.   – MAMUT/ VISMA Year End Guidance – ACCLIVITY Year End Guidance  Requests from our payroll department:  Please give us notice of all your leavers and starters.  The UK Home Office requires that you have Photo or passport evidence to show that a starter has the right to work in the UK.  You are required to keep evidence of a worker’s Passport including no and expiry date.  The Home Office can impose a penalty on an employer simply for not having evidence of the status of their employees.  If you give us notice we can help plan for the leavers’ proper termination reports.  As mentioned before, please try and give us three working days to process your payroll.  Although we will always do our best to return the payroll quickly we cannot guarantee that you will get it back within less than three working days as this will depend on other work priorities. P11Ds Also this is a final reminder for P11Ds.  If you or one of your staff are receiving a benefit from the employer.  You will have to pay tax if you give your employees these. Common examples are: •    a car or van that your employee can use for private motoring •    free fuel for their private motoring •    free, or low cost, living accommodation, unless it is needed because of your job •    tickets and vouchers that your employee can use to get free or cheap goods or services •    staff loans beyond £10,000 •    medical insurance These have to be declared on a P11D and a P11D(b) which is filed by 6th July each year.  Your employee is responsible for the extra tax (which might be collected by tax code).  You, as the employer, are responsible for the employer national insurance of the value of these benefits. Naturally we tend to advise against these sorts of benefits.    AccountEdge 64 Bit Version & Upgrade Processes (Mac and PC, Network and Single Users) top 64-bit Version While AccountEdge is currently a 32 bit application, Acclivity (and Mamut) have been hard at work on a 64-bit version. Apple announced that the next MacOS version (suspected launch date in 2019) will be 64-bit only. We fully expect AccountEdge to be compliant with all future MacOS releases and to be 64-bit in alignment with Apple’s timeline. As with any new operating system, we recommend you don’t install the next version of MacOS until it is officially released (in other words, don’t run beta versions/public preview releases) if AccountEdge is critical to your business. We will share our compatibility statement when AccountEdge has been tested against the new, production version of the OS. Upgrade Processes 1. If you are upgrading your Mamut Mac NE networked system there is a fairly elaborate process to follow On your Server Record your registration details Stop file connect Download the new Software from the email you should have received from Mamut. Install the Software Restart Restart file connect Copy new icon to the deck/delete old icon Register the software Under Finder find your way to File Library\Application Supp\Accountedge NE\databases Move the old datafile into a subfolder Upgrade file (using the link on the bottom right of the open screen) Save As the latest version in the following place: Library\Application Supp\Accountedge NE\databases Save/Next Open the software and browse to the live file.  This restores the link between the new program and the new datafile On each of your Workstations Download the software Turn off File connect Install the software Reboot Restart File Connect Run Forms Maintenance Check registration Clean up old desktop icons and add a new one. Login as multiuser 2. If you are upgrading your Acclivity PC network system there is a simple process to follow On your Server Record your registration details Download the new Software from the email you should have received Install the Software Restart the PC Copy new icon to the deck/delete old icon Enter the registration details and reregister the new software Using Windows Explorer find your way to the location of your database Move the old datafile into a subfolder Upgrade file (using the link on the bottom right of the open screen) Save As the latest version in the same folder as before Save/Next Open the software and browse to the live file.  Login as multiuser On each of your Workstations Download the software from the email Install the software Reboot Run Forms Maintenance Enter the registration details and reregister the new software Clean up old desktop icons and add a new one. Login as multiuser 3. Mamut Single User licence Upgrade Process Download the software Turn off File connect Install the software Reboot Restart File Connect Run Forms Maintenance Enter the registration details and reregister the new software Clean up old desktop icons and add a new one. Login as multiuser 4. PC Single User Licence Upgrade Process Download the software Install the software Reboot Run Forms Maintenance Enter the registration details and reregister the new software Clean up old desktop icons and add a new one. Login as multiuser partnership.    June questions and answers top   June key tax dates top Q. If I take my staff away overnight for an off-site daytime business meeting and evening social function, will the costs be tax deductible for corporation tax purposes? Answer Q. I am in the process of purchasing a new house that I will use as my main residence. I will sell my current main residence as soon as I buy the new house. I also own several other rental properties but I have never lived in any of them. Will I have to pay the higher rate stamp duty land tax (SDLT) charge on my new house? Answer Q. I have been running my own business since 1 September 2018 and now wish to complete my 2018/19 tax return. I have not incurred any capital expenditure and my turnover is less than the current VAT registration limit. Should I use 31 March (or 5 April) as my accounting year-end? Answer 19/22 – PAYE/NIC, student loan and CIS deductions due for month to 5/6/2019   Need Help? top   New Clients Welcome top Please contact us if we can help you with these or any other tax or accounts matters. In addition, if there’s anyone else who you think would benefit from the newsletter, please forward the email to them or ask them to contact us to be added to the newsletter list. If you are not already a client and are interested in becoming one, we would love to discuss how we can help and provide you with a competitive quote for our services. See details of our Business Companion Service.   About Us top Simple Accounting Limited offers a cost effective Business Companion service to business owners who use MYOB, Acclivity, Mamut, Solar Accounts, Quickbooks or Clearbooks. ‘All clients using these software packages can benefit from our support. Visit our website http://www.simpleaccounting.co.uk for a look at the resource on offer.’   If the images do not show. If the images contained within this email do not show correctly please add this email to your safe senders list.

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